When a parcel arrives at the post office, the recipient receives a notification that he needs to come and pick it up. If the individual to whom the parcel is addressed cannot personally come to the post office to receive it, then it is necessary to issue a power of attorney to another person.
We offer powers of attorney to receive a parcel by mail from an individual below. The form is available for download for free in word format at the end of the article.
A power of attorney allows you to transfer the authority to represent the interests of the principal to another person; in this case, the authorized person will be able to receive the package addressed to the principal if the power of attorney is executed correctly and the signature of the principal is certified.
The signature can be certified in any place where the identity of the principal can be verified, for example, at the place of residence or at the place of work or study. If the recipient is in the hospital and for this reason cannot personally come to the post office to pick up the parcel, then the power of attorney can be certified directly at the medical institution. You can also seek help from a notary, who will certify the document for a fee.
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Download samples of other powers of attorney issued by an individual:
- to receive wages - sample;
- for receiving a pension - sample;
- to obtain a medical policy - .
Is a handwritten power of attorney acceptable?
Today, for accepting parcels, parcels and registered letters at the Russian Post office, a handwritten power of attorney is quite suitable. At the same time, in order to correctly write a power of attorney by hand, it is recommended to first visit any nearest branch of the postal operator, where you can get a sample of filling out such a document. This will not only speed up the process of compiling it, but also eliminate the possibility of errors that make it impossible for a third party to accept the parcels under guarantee.
You can also find a sample of filling out a power of attorney to receive parcels and other postal items by a third party on the official website of the Russian Post: pochta.ru.
When do you need a power of attorney by mail?
The process of an organization’s activities is impossible without the exchange of correspondence. The company subscribes to specialized press, receives notifications from counterparties - suppliers and higher authorities, sends letters and complaints.
Only management has the right to act on behalf of the enterprise; all other employees carry out instructions from managers on trust forms. To carry out orders for the exchange of correspondence, you must issue a power of attorney to send letters from a legal entity and receive postal items. If there is a trust document, the employee will be able to freely receive and send mail, put his signature on notifications and other postal registers.
Sample of drawing up a power of attorney
Despite the fact that the originator can write a document to accept the parcel in free form, the following data must be indicated:
- The exact date of drawing up the power of attorney. Without its indication, the document will be considered void from a legal point of view.
- Validity period of the document. True, it is far from necessary to indicate this parameter, since any power of attorney will be valid for at least one year from the date of preparation. But if this parameter is important for the principal, then he can indicate the validity period of the document at the very bottom.
- Full name of the compiler and authorized representative, along with other passport data, as well as registration information.
- The subject of the power of attorney (what exactly the author entrusts to the other person). In a specific case, you can indicate that an authorized person can pick up any postal items or, for example, only parcels.
- Below is the signature of the compiler with its transcript.
Important! The paper must be written in legible handwriting so that the post office employee can decipher its contents. Therefore, to simplify the preparation of the document, you can simply print it on your computer and print it out.
Who can certify a power of attorney
We should also talk about who can certify a power of attorney to receive a registered letter by mail or parcel post. It is enough to certify such a document with the signature of the principal. True, in some cases, for example, to accept valuable shipments, this will not be enough. Therefore, it may be necessary to have the document certified by a notary. As an alternative, you can also contact the head of the post office where the parcel will be issued, since he also has the right to certify the power of attorney for receiving parcels. In this case, the originator and the authorized representative will need to have passports with them to confirm their identity.
Before contacting a notary with a request to certify a document to receive shipments, it is recommended that you first familiarize yourself with the cost of this service. Prices at notary offices may vary significantly, but for the post office it will not matter which notary certified the paper itself.
Is it possible not to certify a power of attorney?
Many people, concerned about the issue of drawing up a paper giving the right to another person to receive parcels, are interested in whether it is necessary to certify a power of attorney to receive mail.
It’s worth noting right away that if we are talking about receiving a regular letter or parcel at a Russian Post office, then such a receipt does not necessarily have to be certified by a notary. It will be enough to simply draw up the paper itself by hand in free form, but indicating all the necessary information (passport details of the principal and authorized representative, date of preparation, and so on). True, if we are talking about the need to receive a letter and parcel or parcel with a declared value, then such items are issued to third parties only if they present a power of attorney certified by a notary.
Rules for writing paper for postal items
There is no unified form designed specifically for issuing a postal power of attorney. All correspondence: registered letters, simple letters, parcels and parcels are issued to the principal upon provision of a handwritten (for a private individual) and on company letterhead (for a legal entity) power of attorney.
Moreover, each organization can use its own template for such a document. A regular (classic) A4 sheet is suitable for its design. An important point is the information contained in the document:
- Details of the principal.
- Information about the authorized representative.
- Validity period of the paper.
- Signatures of both parties.
Very rarely, a document for the right to receive correspondence is drawn up with the right of subrogation (the right to transfer powers to a person replacing an authorized representative). But such situations are an exception to the rule, since they require mandatory notarization, which entails a waste of money and time.
Therefore, it is easier and cheaper to issue several powers of attorney for different people at once - the law allows this . Moreover, in trust documents it is allowed to indicate both the same instructions for all representatives, and individual ones.
When drawing up a power of attorney to receive mail, despite the absence of certain requirements for drafting, it is required to comply with accepted standards.
From an individual
When issuing a postal power of attorney for a private person, the following persons have the right to certify this document:
- local administration representatives: for sparsely populated settlements;
- bosses and managers: for educational and other government institutions;
- manual: for medical health resorts;
- post office managers.
A power of attorney for an individual can be drawn up either by hand or in printed form.
The form of writing a trust document itself is standard and includes the following:
- The word “Power of Attorney” is written at the top and indicates for which the document is being drawn up. Then the city where the document is drawn up and the date of preparation is indicated.
- Below are all the details of the principal: full name, passport details, address and contacts.
- Next comes information regarding the trustee.
- The next column carries the purpose of issuing paper. In our case, this is receiving correspondence at post offices.
- The last paragraph includes the validity period of the trust document and the signatures of the parties.
We do not recommend completing the documents yourself. Save time - contact our lawyers by phone:
8 (800) 350-14-90
From the organization
This type of postal power of attorney is drawn up in free form (some large enterprises draw up the paper on company letterhead). The document is reserved by the head (director) of the organization.
A power of attorney to receive correspondence from a legal entity at Russian Post can also be issued to a principal who is not an employee of this company.
Powers can be vested in either one representative of the company or several people at once. Upon presentation of this document, it is permitted to receive all correspondence sent to the address of a specific organization. This document acquires legal force after it is signed by the head. The standard document form consists of 8 sections:
- Date of registration . The period when the trust document was executed is indicated.
- Information about the legal entity. This section contains information from the Unified State Register of Legal Entities, the exact and full name of the company, OGRN, INN and registration address.
- Information about the authorized representative. Here all data concerning the person for whom the power of attorney is issued is specified: full name, date of birth, passport details, registration address.
- Granted powers. They should be clarified in the most specific form and not have double meaning.
- Retrust . This column specifies whether the representative has the right to transfer the power of attorney to another person. It is worth remembering that if you have such rights, the trust document must be certified by a notary.
- Signature samples. This section is not mandatory, but it is recommended.
- Validity periods . The column specifies the expiration period of the power of attorney. According to current regulations, the paper can be issued for any necessary period.
- Signature of the head of the enterprise . The signature of the person entrusting any actions to the principal must be “live”; the use of facsimiles is not allowed. The official seal of the organization is affixed next to the director’s signature.
We do not recommend completing the documents yourself. Save time - contact our lawyers by phone:
8 (800) 350-14-90
It is strictly necessary to indicate the date of preparation in the trust document. Without this information, the document is considered invalid according to legal norms.
It is allowed to issue a power of attorney in several original copies at once. This is necessary if you need to leave one document when issuing particularly valuable documentation at the post office. Moreover, in such cases, the authorized person also separately signs for receipt of the parcel, indicating the date and personal signature.
How to receive a shipment for organization
A person also has the opportunity to receive a letter by mail to the organization. The preparation of such a document for receiving parcels and other items instead of a commercial organization is carried out indicating the following information:
- At the top is written the title of the paper “Power of Attorney” indicating the rights that are transferred to the authorized person. Next, indicate the date and city in which the document is drawn up.
- Below is detailed information about the principal: the name of the legal entity and its organizational and legal form, the name and position of the head of the organization or any other authorized person issuing a power of attorney to receive parcels, instead of the organization.
- Next, indicate the name of the document (charter, regulations) according to which the person acting as the drafter acts.
- At the next stage, the data of the authorized person is registered (full name, passport details, place of registration).
- After this, information is indicated for what purposes the power of attorney is issued (in a particular case, “to receive a parcel instead of an organization”), as well as the name of the postal service from where the authorized person can receive postal items. You can also add information about other actions and rights that are transferred to the trustee.
- Once all the basic required information has been provided, you will also need to indicate the validity period of the paper. It is also important to remember that a power of attorney can be one-time or valid for a certain period of time (month, year). If the validity period of the receipt for receiving parcels instead of the organization is not specified, then this document will automatically be valid for a year from the date of its preparation.
At the very bottom of the document the signature of the principal and the authorized representative is placed. In this case, the receipt itself is additionally certified by the seal of the legal entity on whose behalf it was issued.
To receive, instead of organizing a parcel, a person who has a receipt with him will also need to take with him a passport to identify his identity.
How to write a power of attorney
The parcel can be collected by proxy
If it is not possible to pick up the parcel in person, you will have to write a power of attorney to the person who can do this. And no other way. And most importantly, the power of attorney must be written correctly.
Many people say that the form can be downloaded on the Internet, but it is best to contact the post office itself and take a sample to do everything correctly. The power of attorney must indicate:
- The date on which the power of attorney was issued. Without specifying a date, no postal employee will accept a power of attorney, as the document will be considered invalid
- Information about the principal, namely passport details, last name, full middle name, place of residence, etc.
- Information about the person who is trusted, namely passport details, last name, full middle name, place of residence, etc.
- Transcription of the signatures of both parties, indicating the surname next to it
- Duration of validity of the power of attorney. This column can be indicated at the request of both parties. Sometimes you need to write such a power of attorney so that a person can receive parcels using it for about a year, and sometimes you need a one-time visit
The power of attorney must clearly indicate what actions are entrusted to the person, for example, receiving parcels, receiving registered letters, etc.
Particular attention should be paid to the correct spelling of all of the above information, since one error in the document and a discrepancy with the passport data can lead to the fact that the parcel will not be handed over, since the power of attorney is declared invalid.
